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Remote work - regulations on remote work in Poland 2025
Remote work has become a permanent part of the Polish labor market landscape. At the beginning of 2025, new regulations governing this employment model came into force. These changes are intended to organize the rules of remote work and protect both employees and employers. It is worth taking a closer look at the details of the new regulations and finding out how entrepreneurs can adapt to them.
What do the new regulations change?
Updated provisions of the Labor Code regarding remote work have been in force since January 2025. The most important changes include:
- Formalization of remote work rules
The employer and employee must agree on the terms of remote work in the employment contract or in a separate agreement. It is advisable to establish such issues as the place of work, the method of reporting tasks and hours of availability. - Employer's obligations
The employer is obliged to provide the employee with appropriate work tools, such as a computer, internet access or other necessary software. Alternatively, they may pay a cash equivalent, the amount of which should be agreed with the employee. - Hybrid work
The new regulations introduce flexibility, allowing combining remote work with stationary work. Employees can perform their duties partly in the office and partly at home, which allows for better adjustment of the working mode to their needs. - Data protection
Employers were obliged to implement the rules personal data protection In remote work. They should also ensure that employees are adequately trained in information security.
How to prepare your company for new regulations?
Businesses who want to comply with the new regulations should take several key steps:
- Analyzing current practices
It is worth reviewing your current remote work procedures to adapt them to legal requirements. - Creation of remote work regulations
The regulations should specify the rules for performing remote work, including issues of settlement, availability, reporting methods and responsibility for entrusted property. - Securing tools and data
Employers must ensure appropriate IT security measures, such as data encryption, firewalls and activity monitoring tools. - Training for employees
It is worth organizing training for employees on the safe use of remote work tools and personal data protection. - Monitoring compliance with regulations
Regular internal audits will help ensure that your company complies with the new regulations.
Benefits of implementing new rules
While the new regulations impose additional obligations on employers, they also offer benefits. Regulating remote work can increase employee satisfaction, improve their efficiency, and attract talent that values a flexible approach to employment. Additionally, companies that effectively implement the new regulations will gain greater trust from customers and business partners.
Changes to the regulations on remote work are an important step towards better organization of the modern labor market in Poland. Adjusting to the new regulations requires investment in resources and training, but can bring tangible benefits in the long term. For entrepreneurs, this is a chance to strengthen their position on the market as an employer who focuses on flexibility and modernity.
Sources:
Labor Code (Journal of Laws 1974 No. 24 item 141, as amended)
Guidelines of the Ministry of Family and Social Policy regarding remote work
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